ISD team at their review/planning meeting 2024/2025 with Deputy Director General, Ms. Easter Chu Shing.
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INFORMATION AND KNOWLEDGE MANAGEMENT CENTRE (IKMC)
Welcome to the SPREP Information and Knowledge Management Centre. Your premier hub for environmental information in the Pacific.
We provide access to a wealth of resources on climate change, biodiversity, waste management and environmental governance to support research, policy development and informed decision-making. Whether you're a researcher, policymaker, student, or environmental advocate, our collection of freely available publications, reports, and digital archives is here to empower you.
Explore, discover, and contribute to a resilient and sustainable Pacific.
Visit our virtual library today and unlock knowledge for a greener future!
Overview
The Information and Knowledge Management (IKM) Strategy 2022-2027 for SPREP guides the internal and external IKM work of the organisation. This strategy has a five-year time frame (2022-2027) and oversight, and the coordination of its implementation is led by the IKM team in collaboration with relevant SPREP teams. It is currently intended to include all foreseeable outcomes under Organisational Goal 1 of the SPREP Strategic Plan 2017-2026.
Functions
The IKMC has three core functions: -
IKM Strategy Vision and Mission: -
Goals
The IKM Strategy has four broad goals: - People, Process, Technology and Culture which are key enablers to achieving our overarching goal of "getting the right information to the right people at the right time".
PEOPLE
To facilitate people-enabled knowledge sharing within SPREP and external stakeholders
PROCESS
To ensure information and knowledge are accurately managed and SPREP staff have easy and timely access to the right information and knowledge in the right place at the right time.
TECHNOLOGY
To ensure information and knowledge products are shared to staff, Members and stakeholders on a regular basis utilising existing and adequate IT systems and tools.
CULTURE
To encourage staff to support the creation, nurturing and sharing of existing and new information and knowledge within SPREP
Team
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INFORMATION COMMUNICATION AND TECHNOLOGY (ICT)
Information and Communications Technology is a core support function within the Secretariat required by technical programmes, support departments and organisations hosted within the campus.
SPREP IT plays an important role in providing sound strategic advice to the Secretariat and partners on ICT developments, tackling ICT related issues, new initiatives, and priorities.
Our core purpose is to provide modern ICT technology and services to the Secretariat to enable it to achieve its strategic priorities and assist Members to achieve their national priorities.
Key responsibilities
- IT Management and Governance
- IT Security
- Data Management and Security
- IT DataCenter and Operations
- Internet and Communication Services
- Software and Web Application development and maintenance
- IT Consulting and Technical Support
- IT Capacity building
The IT Team will deliver services through two streams of ICT concentration and Funding
- Core ICT
- ICT for Development
Core ICT will have an internal focus to plan, design, develop, implement and review internal systems and processes, whereas ICT for Development will focus on research and digital products and solutions for Pacific people, and to support ICT development in the region.
Current Projects
CORE ICT
Digital Transformation
- DocuSign – automate routing and approval process
- Integrated Enterprise Management System – an integrated ERP solution for the organisation in Finance, HR, Project and contract management, CRM etc.
- Intranet – one-stop shop for all SPREP internal documents and access to systems
- Application development – in-house built systems – PDP, AWPID, PMIS, POD
Technical Support
- Regional conferences and meetings led and organised by SPREP – PMC, NDC, Conventions, PNC, COP
ICT 4 Development
- Generative AI
- Revamped SPREP Website – use of chatbot to improve search facility
- Mobile App Development – provide oversight in the development of Tonga Met Services App
- Technical Support – provide technical support for Tuvalu CC Portal through SLA
- Project and Partnership Collaboration/Support
- eLearning Platform – collaboration with WMO
- COSPPAC – collaboration with NIWA and Australia BOM
- SCOPIC re-development and maintenance
- Traditional Knowledge development and Maintenance
